The Opportunity:
RhPAP is seeking a highly motivated and detail-oriented Executive Coordinator to join our team on a full-time basis.
Reporting to the CEO, as the Executive Coordinator, you will play a key role in supporting executive operations, board governance, and internal communications.
Please note that due to the nature of this position, the successful candidate will be required to work full-time, based out of our Edmonton office.
Key Responsibilities:
- Create and maintain systems and processes to streamline operations.
- Manage the CEO’s calendar and prioritize their time and schedule. Adequately brief and prepare the CEO for their activities and anticipate his/her needs to deliver on their accountability.
- Manage key strategic projects or initiatives for the CEO, as required.
- Prepare the budget for the CEO’s office, expense claims, and other administrative requests, as applicable, on behalf of the CEO.
- Support the CEO during strategic and operational planning cycles, ensuring timelines, input, and documentation are effectively managed.
- Draft high-quality correspondence, briefing notes, and communication on behalf of the CEO
- Assist with the development and coordination of internal events and recognition programs.
- Assist with KPI tracking and strategic initiative progress reporting.
- Manage logistics for internal and external stakeholder engagements.
- Plan and coordinate all aspects of board and committee meetings, including logistics, agendas, documentation, and minute-taking.
- Ensure board materials and communications are professional, timely, and aligned with governance best practices.
- Maintain accurate records and ensure the confidentiality of board proceedings.
- Coordinate board member onboarding, engagement, and training.
- Coordinate travel and accommodations for staff, Board and volunteers.